Privacy notice
Plain language about what this site collects, why, how long it stays, and how to have it removed.
What we collect and why
| Form | Why | Information | Kept for |
|---|---|---|---|
| Volunteer signups | To schedule volunteers and confirm session coverage. | Name, email, optional phone and city, roles, availability, notes. | 24 months |
| In kind pledges | To coordinate donated items and services for sessions. | Name, email, optional phone, what is offered, session. | 24 months |
| Vendor contact requests | To pass a message to a showcase vendor without publishing their contact details. | Your name, email, optional phone, subject, message. | 24 months |
| Sponsor and partnership inquiries | To follow up on sponsorship conversations. | Name, organization, email, optional phone, tier, message. | 24 months |
Retention windows are reviewed by staff and records past the window are removed. Nothing on this site is sold, rented, or used for advertising.
Voluntary sharing
Anything you submit through a form here is shared voluntarily. Vendor emails and phone numbers appear on public profiles only when the vendor has opted in. CED Tarrant County, PVAMU Extension, and Prairie View A&M University are not responsible for what individuals choose to disclose or for how a recipient uses that information.
Who can see submissions
Only signed in staff and university leadership with an approved access level can read submissions in the administrative portal, and every view level, export, and deletion is recorded in an internal activity log.
Requesting a copy or removal
Volunteer and in kind signups include a personal management link that lets you update or cancel your own entry. For anything else, email cblilly@pvamu.edu and we will provide a copy of what we hold or remove it. See also our accommodations and language services.
In accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.) Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, and American Sign Language) should contact the State or local Agency that administers the program or contact USDA through the Telecommunications Relay Service at 711 (voice and TTY). Additionally, program information may be made available in languages other than English.
Persons who require language services or a reasonable accommodation, please contact LAS@pvamu.edu by email or call 936-261-5166 a minimum of 21 days before the event.